Email Archive Overview w/ Big Sur
Hi Everyone,
Email Archive has been a hot topic for our customers as of late, our email compliance and retention team has been hard at work doing implementations. I wanted to touch on what M+ Archive really is to everyone. A lot of our customers are calling us because they want to “trim the fat” out of their email systems. With the M+ Archive system, we are able to keep a secure copy of the entire mail system. M+ Archive works with both, Microsoft Exchange 2003/2007 and GroupWise 7/8 enviroments.
Here is how it works, M+ Archive uses an Archive Server. This is the server where the emails are stored. Every Night or Week (depending on schedule) we will do an update scan to refresh the archives; this update scan will collect items that the previous one did not get or items that may have come in between scans. How, when and what we scan is very flexible.
Once we have emails in the archive, we can now “trim the fat” in your email systems. We recently, had a customer who wanted to maintain all of the emails of their 15 year mail sever as a “Just in case” measure, but only really wanted the last 5 years in the live mail system. Their email size went from well over 200Gig’s down to about 70gig’s. As email users the question we need to ask ourselves is do we really need all that email, will you really look at a meeting request from 1999 taking about the Y2K Planning session, or how about Sally in accounting who’s cat just had kittens (back in 2003) – Do we need to keep that as a reference? Typically the answer is no, when the conversation of legality comes into play, then the answer is yes. But without a product like this, there is no way to keep a audit logged track of all the Y2K, Kitten, and hodgepodge of actual legitimate emails.
Another thing to do is to think of this as it relates to Onsite and offsite backup and restore. Depending on hardware, it could take hours to restore a 200G email system, for the customer I mentioned above the backup is now flying compared to what it did weeks ago. By taking the large quantity of mail out of the primary mail store, it also keeps your email server healthy. It makes everything faster as it relates to email. If it turns out that they ever need to go back more than the 5 years, then we can easily search the mailstore with the google-like search engine, or even the web interface.
If this is something you are interested in, please let me know and I can show you a Demo and talk more about it.
Again, Thanks for stopping by!
Charles J. Love Technical Services Manager
813-269-9145 x227
Big Sur Technologies, Inc.
http://www.bigsurtech.com/
Email Archive has been a hot topic for our customers as of late, our email compliance and retention team has been hard at work doing implementations. I wanted to touch on what M+ Archive really is to everyone. A lot of our customers are calling us because they want to “trim the fat” out of their email systems. With the M+ Archive system, we are able to keep a secure copy of the entire mail system. M+ Archive works with both, Microsoft Exchange 2003/2007 and GroupWise 7/8 enviroments.
Here is how it works, M+ Archive uses an Archive Server. This is the server where the emails are stored. Every Night or Week (depending on schedule) we will do an update scan to refresh the archives; this update scan will collect items that the previous one did not get or items that may have come in between scans. How, when and what we scan is very flexible.
Once we have emails in the archive, we can now “trim the fat” in your email systems. We recently, had a customer who wanted to maintain all of the emails of their 15 year mail sever as a “Just in case” measure, but only really wanted the last 5 years in the live mail system. Their email size went from well over 200Gig’s down to about 70gig’s. As email users the question we need to ask ourselves is do we really need all that email, will you really look at a meeting request from 1999 taking about the Y2K Planning session, or how about Sally in accounting who’s cat just had kittens (back in 2003) – Do we need to keep that as a reference? Typically the answer is no, when the conversation of legality comes into play, then the answer is yes. But without a product like this, there is no way to keep a audit logged track of all the Y2K, Kitten, and hodgepodge of actual legitimate emails.
Another thing to do is to think of this as it relates to Onsite and offsite backup and restore. Depending on hardware, it could take hours to restore a 200G email system, for the customer I mentioned above the backup is now flying compared to what it did weeks ago. By taking the large quantity of mail out of the primary mail store, it also keeps your email server healthy. It makes everything faster as it relates to email. If it turns out that they ever need to go back more than the 5 years, then we can easily search the mailstore with the google-like search engine, or even the web interface.
If this is something you are interested in, please let me know and I can show you a Demo and talk more about it.
Again, Thanks for stopping by!
Charles J. Love Technical Services Manager
813-269-9145 x227
Big Sur Technologies, Inc.
http://www.bigsurtech.com/
posted by Charles Love at
11:58 AM
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